Condo board meeting to discuss snow removal for Winnipeg condos & townhomes

Winnipeg Condo Snow Removal Contract Checklist

Use this checklist when reviewing a snow removal contract or comparing proposals from Winnipeg snow removal contractors.

1. Property & Service Areas:

Property address is clearly identified
Parking lots are included
Drive lanes are included
Visitor parking is included
Accessible parking spaces are included
Private sidewalks are included
Walkways between buildings are included
Steps and ramps are included
Main entrances are included
Secondary entrances are included
Garbage and recycling areas are included
Fire lanes and emergency access routes are included
Any excluded areas are clearly identified
A site plan is attached or referenced where appropriate

Call (204) 229-9789 to speak with one of our Sunshine Maintenance & Landscaping Professionals.

Serving Winnipeg property owners and managers for more than 30 years with practical, dependable property maintenance.

2. Snowfall & Service Triggers

Contract specifies the snowfall amount that triggers service
Timing of the snowfall measurement is clear
Contract explains what happens when snow continues falling
Multiple visits during prolonged storms are addressed
Snowfall combined with freezing rain or other conditions is addressed
Responsibility for monitoring weather conditions is clear

3. Response & Completion Times

Expected start time after a qualifying snowfall is stated
Expected completion time is stated or clearly explained
Expectations during major storms are different where appropriate
Priority areas such as entrances and accessible routes are identified
Emergency or exceptional-weather procedures are explained

4. Ice Control

Ice-control services are clearly identified
Areas receiving ice treatment are specified
Ice-control products are identified
Application procedures are explained
Additional applications are addressed
Freezing-rain events are addressed
Any additional ice-control charges are clearly explained

5. Windrows

Contract states who is responsible for windrows
Municipal snow-plow windrows are specifically addressed
Windrow removal is included or priced separately
Expected response time for windrow removal is explained
Windrows blocking entrances or parking areas are addressed

6. Snow Storage & Hauling

Snow-storage areas are identified
Contractor understands the property's available storage capacity
Contract explains what happens when storage areas become full
Snow relocation on the property is addressed
Snow hauling is included or clearly priced separately
Snow disposal arrangements are identified
Conditions that trigger snow hauling are explained
Hauling charges are clearly defined

7. Additional Charges

Extra visits are clearly priced or explained
Extreme snowfall charges are explained
Ice-control charges are explained
Windrow charges are explained
Snow-hauling charges are explained
Emergency service charges are explained
Hand-shovelling charges are explained
Special-equipment charges are explained
Contract clearly identifies circumstances that can increase the seasonal price

8. Equipment & Staffing

Contractor has appropriate equipment for the property's size
Equipment is suitable for tight parking areas and drive lanes
Backup equipment is available if required
Adequate operators are available during major storms
Contractor has a plan for equipment breakdowns
Hand-shovelling resources are available where required

9. Insurance & Documentation

Contractor provides required proof of insurance
Required workers' compensation documentation is available
Insurance requirements have been reviewed with the appropriate professional
Contractor's legal business name is identified
Contact information is current
Service records are maintained
Ice-control applications can be documented
Significant storm events can be documented
Additional services can be documented

10. Communication

Primary contractor contact is identified
Property manager has an after-hours contact
Emergency contact information is provided
Procedure for reporting missed service is established
Procedure for reporting icy or hazardous areas is established
Contractor explains how major storms will be communicated
Board/property manager knows who has authority to request additional work

11. Comparing Competing Proposals

For each contractor, compare:
Seasonal price
Snowfall trigger
Response time
Completion expectations
Parking-lot service
Sidewalk service
Hand shovelling
Ice control
Windrow removal
Snow hauling
Multiple storm visits
Emergency service
Additional charges
Insurance documentation
Service records
Communication procedures
Important: Don't compare contractors on price alone. Make sure you are comparing the same scope of service.

12. Final Contract Review

Before signing:

Every service included in the proposal appears in the contract
Verbal promises have been put in writing
Exclusions are clearly identified
Additional charges are understood
Service triggers are clear
Major-storm procedures are clear
Windrows are addressed
Snow hauling is addressed
Ice control is addressed
Contact information is current
Insurance documentation has been received
Contract term and renewal provisions have been reviewed
Cancellation provisions have been reviewed
Board/property manager understands the complete scope of service

The Bottom Line

A good snow removal contract should leave the condo board and contractor with very few unanswered questions before winter begins.

If an important responsibility is unclear, ask for it to be clarified in writing before signing. A slightly higher contract price can be better value than a cheaper agreement that leaves critical winter services open to interpretation.

If you are located in or near Winnipeg, our snow removal, landscaping and lawn care professionals are ready to help you with your property with consistent, reliable service.

Reliable, professional, and fully insured

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